Entrant Information

What’s a challenge without participants? This is all the information that You, the entrant, will need to decide how best you can take part in this competition. We want to emphasize that the intention of this competition is to have fun and make yourself something new to wear when we all get back together.

The below sections are collapsible text boxes. To access the full information, click the Arrow to the left of each Category header and the full information will expand. This was done to avoid this page being ridiculously long and to allow interested people to easily find the sections they are interested in.

Individual Entrants
  • All work must be completed by the Entrant. No outside assistance will be allowed.
    • Outside completion may be allowed with patterning and garment embellishment. It is the entrant’s responsibility to let the judging committee know what additional embellishments they have completed.
    • However – you are encouraged to seek advice/counsel when you need it! You have to complete the actual work, but please reach out for help if you feel stuck or need ideas.
  • Work begins Oct 1. Prior to Oct 1 you may purchase materials, commission embellishments, plan, and make patterns. You may not begin cutting fabric until Oct 1. Any item started before Oct 1 will not be considered in the final judging.
  • All final pictures, narrative, or inspiration pictures must be turned in no later than Jan 31. Yes, this means that your project must be completed BEFORE January 31 with enough time to take your final pictures.
  • Individuals are completing one (1) full outfit. Multiple outfits will not be considered as added complexity.
  • Individuals may enter once as individuals, however, they may also enter as part of a group if they feel they have time.
Group Entrants
  • Groups are limited to between 2-5 members. No bonuses are given to groups with fewer members. Group members may live in different regions or kingdoms, though the final picture must be taken with all objects relating to a garment in one place. (see picture section for more information)
  • Each member of the group must work on a significant portion of the project. By the final submission, it must be clear the work put in by each member of the group.
  • Groups may make multiple completed garments, if they choose, but each must be photographed in its entirety in the final submission.
  • All work must be completed by the Entrants.
    • Outside completion may be allowed with patterning and garment embellishment. It is the entrant’s responsibility to let the judging committee know what additional embellishments they have completed.
    • However – you are encouraged to seek advice/counsel when you need it! You have to complete the actual work, but please reach out for help if you feel stuck or need ideas.
  • Work begins Oct 1. Prior to Oct 1 you may purchase materials, commission embellishments, plan, and make patterns. You may not begin cutting fabric until Oct 1. Any item started before Oct 1 will not be considered in the final judging.
  • All final pictures, narrative, or inspiration pictures must be turned in no later than Jan 31. Yes, this means that your project must be completed BEFORE January 31 with enough time to take your final pictures.
  • Bonuses for group award levels – to encourage multi-leveled groups, we will be giving bonus points for those group members who are not Laurels. For each group member with a grant-level A&S award, we will give 5 bonus points. For each group member who has an AoA level A&S award, a blanket AoA, or no award, we will give 10 bonus points. You may compose your group however you would like, we just feel this will help keep groups competitive.
  • We are asking groups to identify a group category and level, but be aware that groups may be judged all as one category. It depends on how many group entries we receive and we’ll let you know how groups will be categorized as soon as the main sign ups are completed.
Required Layers
  • Four layers will be required to complete the challenge. Each layer must be a separate item, but may be multiple items if you choose. Each item may only be attributed to one layer.
  • Layer 1 – Underwear: Chemise, braes, undertunic, etc
  • Layer 2 – Main or Under Layer: kirtle, tunic and trousers, doublet and trousers, etc.
  • Layer 3 – Outer Layer: sideless surcoat, cotte, cloak, coat, armor, tabard, etc.
  • Layer 4 – Accessories: This layer is wiiiide open for interpretation. Perhaps it is a garment accessory like a pouch, belt, or hat. Perhaps it is an accessory for your camp like a table, rug, or new pottery set. Perhaps it is a new shield or weapon. Perhaps it’s a painted backdrop to use at an event to cover a modern item. Perhaps you’ve cooked yourself a feast!
  • At least one layer must be of a different craft than the other three. In most cases, this will be the ‘accessory layer’ but it doesn’t have to be.
    • Example: If layers 1-3 are sewn garments, layer 4 may not be a sewn bag or hat. It must be a different discipline.
    • It is possible to have a garment layer be of another discipline (say, layer 3 being an maile or knitted layer) but the other discipline MUST be the primary focus of the garment. An embroidered neckline is not enough to consider the garment as another discipline, it must be a heavily embroidered garment to meet the criteria. There may be grey areas – if you have a question, ask.
Categories
  • Historically Focused – This Category is aimed at making the most historically accurate projects possible.
    • While we don’t require documentation for this challenge, inspiration pieces, especially for any aspects which are rare and/or controversial, are highly recommended.
    • Construction seams may be machine sewn, but all visible stitches must be hand-done. Fully hand constructed garments may score better.
    • Embellishments are period and hand done. Embellishments (ex. woven trim or and embroidered decoration) do NOT have to be hand done by the entrant, though entrant-made embellishments may score better, especially in higher levels.
    • Documentable choices in fabrics and materials are a must, though substitutions for dangerous or prohibitively expensive items are allowed.
    • Clothing must be documentable and any heraldry used in a historic fashion/depiction.
    • Judging weighs historical accuracy more heavily than creativity or complexity
  • Modern Recreationist – This category uses more modern techniques and materials to create garb. The rules are relaxed, but more historic choices will be rewarded in the historical accuracy section of judging. The finished outfit MUST be an appropriate outfit for SCA use at more than an ‘attempt at garb’ level. Avoid fantasy costumes, modern clothing, etc. Deviations from period practice are allowed, but should never be abused.
    • Sewing may be entirely by machine, handwork may boost complexity points rather than being required.
    • Embellishments may be modern materials/creation. Machine embroidery and less period aesthetic choices are allowed in service of the overall idea/project, but historic choices will be rewarded.
    • “SCA-isms” are allowed. This is a real garment you will wear, so you may choose shortened sleeves for camping, less medieval depictions/applications of heraldry, or fabrics which appeal to your overall theme.
Levels
  • Three levels are available. We have suggested definitions for them below, but we encourage you to use your best judgement.
    • An honorable choice, if you find yourself questioning between two levels, would be to choose a challenging stretch rather than the easier path, and to choose based on what you hope to achieve rather than where you feel you may score higher.
    • For the historic category, think in terms of working with period materials and designs when reading the guidance. A Historic beginner may easily be a Modern Intermediate or Advanced.
  • Beginner –
    • For those on their first few pieces of homemade clothing. For those in the historic category, this may be one of your first pieces using more historic materials/techniques.
    • Many techniques are entirely or mostly new to you.
    • Patterns may be purchased or made by another person.
    • Each layer has only one item completed.
    • Few or no embellishments or additions to the garment and the garment is of simple design.
  • Intermediate –
    • You are comfortable making garments. While you don’t feel like an expert at anything quite yet, only the most complex designs are daunting for you.
    • Patterns may be purchased/provided by another person and altered for fit or made by you.
    • A couple layers may have multiple items to it (ex. removable sleeves to an overdress, completing a chemise/underwear/bra for the undergarment layer, etc)
    • Some embellishments to the garment and/or the garment is of a more complex design.
  • Advanced –
    • You’ve made many accurate garments and feel completely comfortable with the techniques needed -OR- you want to stretch your abilities from Intermediate to Advanced.
    • You have drafted or draped your own pattern based on the specific measurements of the individual.
    • Most layers have multiple items to them.
    • Many embellishments to the garment and/or the garment is of a very complex design
Timeline
  • Sept 1 – Sign Ups Begin
  • Oct 1 – Work May Begin
  • Nov 1 – First Check ins are due!
  • Nov 30 – Sign ups close
  • Dec 1 – Second Check in
  • Jan 1 – Third Check in
  • Feb 1 – All completed entries are due. No late entries accepted.
  • Feb ?? – Judging Completed and winners named. We’ll update on the expected date when we see how many entrants we have.
  • ??? – The first event we’re able to get back together and wear our garb, all the Calontir entrants will take a picture together. We encourage any out of kingdom entrants to do the same!
Check-Ins and Final Submission
  • Check-ins will be due each month of the challenge. You may turn in your check-in early, if you have already finished your plan for the month.
  • Check-ins are for your benefit. Our goal is to help those who may regularly find themselves staying up the night before an event avoid draining themselves at the finish line. This is a goal, however, not a requirement. Bonus points will be awarded to those who check in on or before time
  • Check-ins may use the form which will be provided or may be returned by email to admin@calontirclothingchallenge.com .
  • At the very least, a monthly check in must include, in addition to the entrant/group name:
    • A brief summary of activity taken during the month. (This must include actual activity. A report which appears to be essentially “no activity” will not receive bonus points)
    • Any layers completed during the month. To be considered completed during the month (and to receive bonus points) pictures must be included.
    • Plans for the next month.
  • Final Check In – Due January 31st, no exceptions.
    • Include Individual/Group Name
    • Include Clearly what has been completed for each of the layers, including pictures if they have not been previously provided.
    • Include any narrative you feel strengthens your project or which would help the judges understand your intentions. Are you happy with it? Did you learn anything?
    • A final composite picture of all the items being entered. Yes, this includes a picture of you wearing the garments you’ve made. Multiple pictures may be submitted, but at least one must feature all entered items. Check out the photography guidelines section for more information
Photography Guidelines
  • For inspiration pictures, please be sure that they are public domain or owned by you. We will not post as inspiration a photo of another re-enactor. You may, instead, mention in your initial project statement that you are inspired by the person. If a medieval illumination or painting, include the artist and/or the name of the work for proper attribution.
  • Project Pictures: Regarding the pictures of the individual project pieces/layers (not the final.)
    • Include a picture of the piece in its entirety.
    • Include any detail shots which you feel enhance the viewer’s understanding of the work completed.
    • In-progress shots are acceptable.
    • These should be submitted at least for each layer.
  • Final Pictures : Regarding the picture(s) of the entire completed project with all pieces present.
    • You may submit as many final pictures as you like, but you must indicate the two (2) which you would like us to consider as the ‘official’ photos.
    • Think of these like glamour shots. Show your work in its best light. If you need help, consider copying the position of an inspiration piece or other period depiction. Show it in action as an actual piece of clothing.
    • The garments created must be worn by the human they are intended for. This allows us to see the fit of the garments.
    • All humans in the picture(s) must have signed a Calontir photo release.
    • When submitting your photos, we will ask you to make a list of all the things which you made during the challenge time period. You may use previously made and/or purchased items, but judges will be instructed to ignore these pieces in favor of those entered into the challenge, to ensure that the photos are accessible to all and do not become a competition of who has a better set up. The things which you have made MUST be the central focus of the photos, but other items may be present to enhance the feel.
  • All projects entered as part of the challenge, including all additional accessories, must be present in at least one of the two allowed official photos. The photo(s) will be judged as a coherent scene, so be aware of this when deciding what accessory(ies) to enter.
    • We understand that layer 1 may very well be entirely covered. That’s ok. You don’t have to show us your underwear, we’ll assume you have it on, as long as the garments covering them were also made as part of the challenge.
  • GROUPS ONLY – We understand that a group spread across the kingdom may not be able to get together for a picture… if you make multiple garments for people not in the same place, the people may be in different pictures. If you make one outfit – be creative and ensure that the intended owner wears the item in photos. We will allow more than two designated ‘official’ photos for groups as long as the garments made/number of people involved warrant it. If you feel you’ll need more than the two, please contact us by email so that we can discuss what the reasonable limit will be.
  • Backgrounds – Think creatively. We understand that this challenge is set to end in January, so weather may be…. sketchy, but do your best to create an appropriate aesthetic. Pictures which avoid obviously modern items will score better. Start thinking about it now. Outdoor settings are an easy start, but if the weather is bad, consider having an indoor space or two in mind. A patch of indoor stonework where you can pose is great, but you can make your spare room work with enough planning. Find a place where you can move your modern furniture out of the way and hang some fabric or that medieval patterned throw you have.
  • Minimal photoshopping to enhance the lighting/etc is acceptable, but avoid using it to make major alterations to the picture and background.
  • General picture guidelines:
    • Have good lighting. Make it easy to see you and the wonderful things you’ve created
    • Make sure that the garments you’ve created are featured, not an afterthought, to the scene you create. Consider the story you’re telling, make it more than just ‘look at the stuff I’ve made!’
    • You may ask anyone you’d like to take the pictures for you, but they must sign the photographer release.
    • Let your photographer take lots of pictures or, if taking yourself, see if your camera/phone has a mode to take a number of shots all at once. They may catch just the right one when you least expect it.
    • Send good resolution photos so that they look nice on the website.
  • Judging and Prizes
    • First off, again, we only have judging because this is technically a competition. The most important thing is for you to have fun and to get that project which has been on your back burner done.
    • Judging
      • Rubric is still being finalized, we expect to have it complete by October 1. Below are the basics.
      • Judging will be completed by volunteers. Hopefully, we’ll have enough volunteers to complete multiple judgings on each piece to avoid bias/calibration skewing, but it will depend upon the ratio of entrants vs judging volunteers.
      • Layers will be judged as they are completed by entrants and pictures submitted to lessen the burden at the end of the competition.
      • Each layer will be judged separately and then together as a coherent look.
      • Winners will be announced as soon as possible after the closing of the competition. We hope to have them done in a week, but whether that is possible will depend upon the number of entrants vs. judges.
    • Bonus Points
      • Bonus points will be awarded in different categories. They may be to encourage working proactively, full participation in the challenge, or at the whims of the admins.
      • Don’t worry, we’ll do our best to announce bonus points opportunities early enough that all can achieve them and to make them fair for all entrants in whatever category to which the points may apply. The current list of bonus opportunities is available on the judging page. We will do our best to announce changes on the Facebook, Twitter, and Instagram feeds.
    • Prizes
      • The best prize is that you’ll have a brand new outfit to wear to our next event together. Neat! Additionally, maybe you picked up more skills or made some new friends. Also Neat!
      • For those of you more interested in the physical prizes, though here’s the rundown:
        • Individual Entries – Each Category/Level will receive at least one prize, as long as someone is entered in it. That’s six prizes for individual entries!
        • Group Entries – We will award at least one prize for the top group entry. If there are enough groups to split into more than one category/level, each of those will receive a first prize
        • We could offer more placement prizes! It depends on the number of entries we get. More entrants = more available prizes, so tell your friends to get involved!
      • But wait! There’s (potentially) more! Sponsored prizes!!
        • We are offering opportunities for people to sponsor prizes. Want to make an offer to the best Norse outfit? Great! Best use of heraldry? Awesome. Best use of rainbows? Wonderful! You supply the idea and the prize, we’ll provide entrants who are deserving of prizes.
        • Go to the Sponsored Prize page to apply to be a sponsor or to see what’s available (if you’re looking at this in early September, be aware that we may not have received anything just yet. Keep checking back!)
    Entry Form Instructions
    • The Entry forms are below. You can use them (which would be awesome as they feed directly into a spreadsheet!) or, if you can’t/don’t want to, email the information to admin@calontirclothingchallenge.com
    • Individual Entries:
      • SCA Name
      • a good email address for you
      • Your Home Group (with Kingdom if you’re not from Calontir!)
      • What are your preferred pronouns?
      • Which Category you are entering
      • Which Level You are entering
      • Let us know if you want to enter as display only
      • We’d like to know a little more about your motivation style. Are you entirely self-motivated and annoyed by reminders? Do you like reminders for big deadlines? Or do you want all the motivational reminders we can muster?
      • Tell us a little about your outfit plans in 1-2 paragraphs. (Ideas on what to include: century/date, culture, class, etc. Who would have worn this outfit? Are you basing this off a specific historical painting/illumination/extant piece? Is it a piece for a specific activity? Does it display your heraldry or awards? Is it a piece you’ve been wanting to make for a while, or a new idea?)
      • Tell us a little about YOU in 1-2 paragraphs. (Ideas on what to include: How long have you been in the SCA? Do you sew regularly or is this a new skill you’re picking up/honing? If you aren’t usually big into sewing, what other things do you do in the SCA? Does this project directly tie into your persona or another SCA activity? Will this be challenging or easy for you?)
      • Is there anything else you’d like us to know?
      • Email any pictures you’d like to include to admin@calontirclothingchallenge.com. Consider – a profile photo and and any inspiration photos of what you want to create.
    • Group Entries:
      • Group Leader’s name, local group (including Kingdom if not Calontir,) preferred pronouns, and highest A&S award level
      • Group contact email (I assume the group leader’s email, but if you want to set up a new address for your group, I’m not going to complain – As long as you respond to it!)
      • Group Name. We reserve the right to tell you to pick something different if the name is a duplicate or in the case of vulgarity.
      • Please list the names, local groups (including Kingdom for Non-Calontiri), preferred pronouns, and highest A&S award levels of each of the entrants
      • Category/Level you would enter if you were forced to pick
      • Tell us a little about your outfit plans in 1-2 paragraphs. (Ideas on what to include: century/date, culture, class, etc. Who would have worn this outfit? Are you basing this off a specific historical painting/illumination/extant piece? Is it a piece for a specific activity? Does it display your heraldry or awards? Is it a piece you’ve been wanting to make for a while, or a new idea?)
      • Tell us a little about your group in 1-2 paragraphs. (Ideas on what to include: Has your group known each other for years or are you relative strangers who joined up for a group effort? If you’re non-Calontiri, how did you hear about this? Are your outfit plans for a specific event, a plan someone has wanted to do for a while, or something else? Why should we root for your group in particular?)
      • Is there anything else you’d like us to know?
      • Email any pictures you’d like to include to admin@calontirclothingchallenge.com. Consider – a profile photo for your members and and any inspiration photos of what you want to create.
    • Remember, no entry is complete without a signed photo and photographer release for each member of your team.
    • To see an example of how your project page will, in general, look, take a look at this example
    Miscellaneous Important Notes
    • Profiles (or: why are we asking for profile pics and stuff?)
      • Profile pictures – We’d like to include a picture of you on your entry page. Why? Because we’re socially distancing and we can’t see each other. It helps us to put faces to names. Plus, there are a number of new people joining us even during the pandemic. Help make it easier for them to recognize you when we get back together again.
      • We’ll also include information from the answers to the about you and what you’re planning to enter sections. We may edit for clarity, but we’d very much like to let everyone know who you are.
      • A mock-up of project pages “can be seen here”
    • Other activities we’re planning
      • Zoom Stitch Alongs! Twice a month, we’ll get together for Zoom stitch alongs for our entrants. It’ll be a few hours, probably on a weekend, where we work on our projects together, talk, and maybe have a drink or two in our own homes. Once we have our entrants signed up, we’ll send a survey to see which weekends might be best.
      • Q&A sessions: Do you have questions about the challenge? How to enter, whether your project fits the spirit of the challenge, anything else? We’ll be holding two informational sessions on the evenings of Monday, Sept 14 and Tuesday, Sept 22.
      • Social Media – We will have a Facebook group, where participants (and those watching along) can interact, ask for advice, and/or commiserate over projects. We will also have a Twitter handle and Instagram feed. We encourage you, if you partake of any of these sites, to tag us where applicable so that we can show the amazing work being done.
    • Anti-Harrassment and Anti-Bullying Policy – Though this, and our social media sites, are emphatically unofficial SCA feeds, we feel it is important to follow the spirit of the laws. We will adhere to the policy as closely as possible.
      • Harrassment and/or bullying on any of the social media feeds will not be tolerated. We encourage you to be positive in all your interactions with other participants.
      • Because this is an artistic pursuit, we will not tolerate the use of imagery or iconography which has obvious modern negative associations, regardless of their historical use/context. Some symbols cannot be reclaimed. Any entry which violates this requirement will be disqualified.
      • Similarly, we ask that you be respectful of the traditional iconography of religions. Substitutions of non-religious symbols and verbiage with secular alternatives will be acceptable in either modern or historic categories at any level. If you proceed with using religious iconography/verbiage, take all precautions that it will be worked and treated with appropriate respect. Even if you personally are not religious, we can still be respectful of each other.
      • We are very serious about these policies. The point of this challenge is to foster the togetherness we lack while events are on hold. If you aren’t sure if a plan will violate these terms, please ask either by email or on the group Facebook page. As the admins are not particularly religious, we reserve the right to ask those who may be more personally attached to imagery/verbiage for opinions. If the decision is made to reject the idea, we will ask that you amend the item.

    Additionally, find out more about the Judging Rubrics here or Visit our FAQ