This page provides information on how to complete check ins for the challenge. For more information on the check-in process, when to check in, and basic expectations, please look below the Form link.

November check ins are open! Datesare be : 11/25 – 12/1 Late Check in: 12/2 – 12/8. Click below to access the form, but be sure you have read the instructions!

Click Here to Complete a Check-In (Monthly or Layer)

  1. When to complete a check in.
    1. Monthly Check In – 11/1, 12/1, 1/1 . Monthly Check-ins may be completed in a 10 day window around the due date to receive bonus points.
    2. Layer Check In – For each of the layers when they have been completed. Pictures must be submitted/identified within 24 hours of the check in form being submitted
    3. Final Check in – When your entire project is complete and you are submitting your final composite pictures
  2. How to complete a check in.
    1. Use the handy dandy form! (The form will accommodate a monthly and 1 layer submission. If you have more than one layer to submit, use the form again and submit layer only for subsequent layer completions.)
    2. Email . Include:
      1. Subject Line: Your SCA name and What kind of check in you’re doing (ex.: “Guy Chadwick von Drusselstein, October Check in”)
      2. Your SCA Name
      3. For Monthly Check ins: The month you’re checking in for
      4. Anything you’d like to include about your activities for the month (if it’s covered in a layer check in, you can skip this) Note: We understand that, sometimes, life gets in the way of the best laid plans. That’s cool! You don’t need to give us excuses or explain the terrible things that befell you. We’re not judging you. This is mostly to help entrants keep on track so no one’s rushing everything at the last minute. You get the bonus points if you check in on time regardless of what you got done.
      5. What you plan to work on for the next month
      6. For Layer check ins: The layer you’re telling us is complete and ready for judging. Extra unjudged accessories should all be labeled as 4+
      7. Tell us about the layer being checked in. If this is a group entry, remember to tell us which members worked on the layer. Keep the narrative to 500 words or less if at all possible (we recommend writing it on a word processor first to help with count) Check the “What to include in the narrative” section for more information.
  3. Submitting Photos.
    1. How to submit : Two options:
      1. Email your pictures to Subject Line: Your SCA name and layer you’re submitting (ex.: “Guy Chadwick von Drusselstein, Layer 3”)
      2. Facebook Album: Select the ‘official’ photos you want to submit. In the notes on the picture, label it with the Layer you’re submitting for (“Layer 2”.) It would also be helpful if you included the picture number (ex: 1/8) but that’s not required.
    2. What to submit
      1. For Layers 1-4: You may submit up to 10 pictures for judging/display. (We didn’t originally have a limit, but there are a lot more of you than we expected and we need to ration our disc space.)
      2. For Additional Layers 4+: You may submit 1-2 pictures of each item. We know your extra stretch projects are AMAZING – but there’s only so much room. We’re focusing on the judged layers.
      3. For final composite pictures: up to 10. These should always feature the model and the clothing made, but may switch out the 4+ layers featured or use different backdrops.
      4. No pictures accepted for the website for the monthly check ins.
      5. Remember – if you’re taking pictures of a sheer underlayer, it’s perfectly acceptable to take your picture on a dress form, laying flat, or to wear a layer of clothing under the under layer. Let’s keep it G rated, folks.
  4. What to include in the layer narrative:
    1. The basics about the layer. Hit the “Who/What/When/Where/Why/How” of the layer. Did you make substitutions to materials? Why? Did things go according to plan? Why or Why not?
    2. For Layer 4+ submissions – include all the month’s 4+ submissions in one narrative. Keep it brief, please. Again, we know your extra stretch projects are AMAZING – but there’s only so much room. We’re focusing on the judged layers.
    3. Remember that this challenge neither requires nor encourages traditional documentation. The biggest goal of this challenge is to make an outfit and we want to remove the anxiety that many have about writing documentation. The only time documentation would be advisable is if you are doing something so wacky and strange that you honestly believe it’s something obscure. Anything that is documentation (beyond what’d described above) should be provided in a pdf document which we can attach to your page.
  5. Other questions:
    1. I’m not very good at writing. Do I have to write my narrative? Can I just tell you about it on a Zoom call?
      1. So, sorry, that’s a ‘no’ on the Zoom option. We need a written bit for your profile page on this website and I’m not comfortable with writing one for you off a verbal conversation.
      2. BUT! I don’t care if you actually write it or not! Again, there’s no documentation, so there’s no perceived cheating if you tell someone about your project and they make a nice sounding narrative paragraph for you. Totally green light on that.
      3. TLDR: If you have writing anxiety, get you a ghost-writer.
    2. Do I HAVE to check in monthly?
      1. Nope. That’s an option for bonus points. It’s also great for those who work better on mini set deadlines rather than one large one.
    3. Do I HAVE to check in when my layers are done?
      1. Well, no, but you won’t be listed on the winners page if we don’t know you completed the challenge. The layer check ins are how we confirm you’ve completed the challenge
    4. I have facebook/blog posts about my work. Can’t that just count for my check in?
      1. No, sorry. There are more than 130 of you and we can’t keep track of everyone. Please fill out the form or send us an email.
    5. My first layer will only need a couple pictures for it. Could I use the rest of my “10” for that layer on a different later.
      1. The 10 pictures are per layer, not cumulative. Pick the ones which best show off your layer. Remember, this is online and everything is going to be subjective.